When you are setting up an office, one of the most important decisions you will make is what storage system to use. There are a variety of different systems available, each with its advantages and disadvantages. Choosing the right storage system for your office can be a daunting task. There are a multitude of factors to consider, such as size, type, and configuration of space, budget, and more. In this post, we’ll outline some tips to help you choose the best storage system for your needs.
With so many options on the market, it can be hard to know which one is right for you. Use this guide to make sure you choose the storage system that’s perfect for you and your budget.
Type of storage system
The first step is to determine the type of storage system you need. There are three main types:
1. Closed storage systems – Closed storage systems, such as cabinets and shelves, are perfect for small offices with limited space. They are typically made from durable materials like metal or wood and can be customized to fit your specific needs. Closed storage systems, such as cabinets and drawers, are best suited for smaller offices with limited space. They allow you to store your belongings securely and take up less space than open storage systems.
2. Open storage systems – Open storage systems, such as shelving units and racks, are best suited for larger offices with more space. They allow you to easily access your belongings and come in a variety of shapes and sizes to suit your needs.
3. Modular storage systems – Modular storage systems are a newer type of storage system that combines the benefits of both closed and open storage systems. They are made up of individual modules that can be customized to fit your specific needs and can be easily rearranged if your needs change.
Consider your office’s size
When choosing a storage system, it is important to consider the size of your office. Storage systems come in a variety of shapes and sizes, and each type has its benefits and drawbacks that must be taken into account. A good rule of thumb is at least 12 inches between storage units, but ideally 18 to 24 inches. This will give people room to fit their feet comfortably when they’re taking something off the shelf, and it also allows access from all sides so people don’t have to reach over other people’s heads or squeeze around them.
Choose the right kind of drawer system
Drawer systems are great for filing documents away out of sight. They’re available in several styles, including Single-Drawer Systems, Double-Drawer Systems, Three-Drawer Systems, Four-Drawer Systems, and Six-Drawer Systems.
Determine how much access your employees need
Consider the needs of your employees when choosing a storage system–you’ll want one that provides easy access to important files but also ensures that sensitive data remains secure. For example, open storage systems provide quick access to private files while closed storage systems keep all documents completely hidden from view.
Determine what kind of security you need
In addition to access, it’s important to consider the level of security you need. For example, key-locked cabinets can protect sensitive information from unauthorized access, while locked storage systems require a key for access.
Choose a style that matches your office décor
The last thing you want is an eyesore in your office! Be sure to choose a storage system that will complement the existing décor. You may also want to consider matching the storage system to your company’s logo or colors.
Determine how much space you need
Don’t choose a storage system that’s too big or too small–you’ll want one that fits comfortably in your office without taking up too much space.
Compare prices and warranty information
The cost of a storage system will vary based on the manufacturer, quality, size, and features. Make sure you’re comparing apples to apples when looking at different systems to ensure that you’re getting the best deal. A good warranty protects your investment and can save you money in the long run if something goes wrong with your storage system.
Will the storage system hold other items besides paper?
If your need is for mostly storing paper documents, then plain file cabinets or vertical files may suit your needs. However, if you plan to store laptops or tablets alongside documents, make sure your storage system has adequate space to accommodate these items as well.
Consider how you’ll be using the storage
If you plan to store a lot of large items, make sure the storage system can accommodate them. Be sure to measure the dimensions of your largest item and compare them to the dimensions of the storage units.
Think about what type of material you want.
Storage units come in a variety of materials, including metal, plastic, and wood. Consider how easy each type is to clean and how durable it is.
Decide on a budget
There’s a wide range of prices for storage systems, so find one that fits your budget without compromising on quality or features.
Compare different systems
Once you’ve determined what you need, it’s time to compare different storage systems. Look for features like adjustable shelves and options for customization, such as drawer dividers. Think about the best placement for your storage system. Before you purchase a storage unit, consider where it could go in your office or cubicle to save yourself time and hassle later.
Get organized!
Storage systems make it easy to keep office supplies in one place. Rather than having pens turn up in random places all over the office, placing them in a pen holder ensures that they’re easy to find when you need them.
Label everything!
This will help keep you organized, especially if other people in your office will be using the storage system as well.
Consider the environment
If you’re in a humid climate, make sure the storage system you choose isn’t made of materials that will warp or rust over time.
Make sure everything fits!
Measure the space where you plan to put the storage system to make sure it will fit comfortably and not take up too much space.
Get help if needed
If you’re not sure which storage system is best for your office, ask us, we are office furniture storage experts!
Once you’ve considered all these factors, it’s time to choose the perfect storage system for your office. Take a look at the different types of storage systems available and find the one that fits your needs best. Happy organizing!